Get started

To get your special day started on the right note, we encourage you to thoroughly explore all of our wedding packages and review our frequently asked questions.. After you have done so, please complete our website inquire form to begin the planning process.

Step 1
After you have completed our website inquire form, we will contact you via email to schedule a complimentary phone consultation. Please prepare any questions for us to answer during your scheduled phone call. Near the conclusion of our phone conversation, we will explain our Deposit Inclusion process. If you are comfortable with the services we provide, you are encouraged to provide us with your deposit to reserve your date, time and location of your wedding event.

Step 2
After coordinating your deposit, please prepare to work closely with your wedding coordinator to finalize your wedding event agreement. This is where we begin to customize your wedding event by selecting specific levels and types of services. Once completed, we will send your wedding event agreement to you for signature approval.

Step 3
After we have received your signed wedding event agreement, you will be sent an official Letter of Confirmation packet that will include a copy of your signed service agreement along with a signature of a Royal Kona Resort representative. It is very common for wedding couples to make event changes. If you require any changes to your agreement 30 days prior to your wedding date, a contract agreement amendment will be drafted for your approval. Also included in your packet will be thorough instructions to purchase your marriage license.


The Figure below illustrates approximately when each step should to be completed prior to your wedding day. This is to ensure that your wedding event is properly planned and coordinated.

Royal Kona Resort
Wedding Event Timeline
150-Days or more

  • Complete deposit agreement to reserve your wedding ceremony (and reception if needed) time, date and location.
  • Confirm your desired level of photography and cinematography service
  • Review wedding reception menu options (if needed)
  • Finalize wedding cake style and flavor
  • Review Hawaii State marriage license requirements, collect are required documents

120-Days or more

  • Confirm all wedding ceremony upgrades and additional services

90-Days or more

  • Set a date and time for your pre-wedding meeting with your wedding coordinator
  • Confirm guest list and seating arrangements for reception (if needed)
  • Confirm all floral and decor services
  • Review wedding day itinerary
  • Confirm menu offerings, reception format and types of service to be provided
  • Coordinate and confirm hair, make-up and other beauty related appointments

45-Days or more

  • Approve your wedding contract agreement
  • Wedding ceremony final payment due
  • Request final contract changes (if needed)
  • Ensure shipment of all wedding event items are received 7 or more days prior to your wedding date

30-Days or more

  • Confirm ceremony and reception guest count
  • Confirm guest meal types and seating arrangements (if needed)
  • Review pre-wedding meeting appointment

1 to 3-Days prior

  • Meeting with your wedding coordinator to go over ceremony and reception details

Wedding Day! Enjoy, great job planning your special day!


CANCELLATIONS
-
The Royal Kona Resort, hereafter referred to as the "Hotel" and the bride and groom, hereafter referred to as the "Wedding Couple" agree that in the event the contracted event does not take place, the Hotel would suffer damages that would be difficult to determine. Such damages would include, but not be limited to, losses of revenue from food and beverage events and other revenues generated by events. Therefore, if the Wedding Couple elects to cancel this agreement for any reason other than a termination for cause, they agree to provide written notice to the Hotel accompanied by a liquidated damage payment as indicated in the following scale:

If notice of cancellation is received:

The cancellation Charges will be:

From date of Contract signature to 12 months prior to event/wedding

50% of anticipated revenue

12 months to arrival date

100% of anticipated revenue

The option to cancel is agreed by both parties to constitute the exercise of a contractual option and not a default. Both parties further agree that the amounts set forth above are reasonable estimates of the damages that would be incurred by the Hotel and include consideration of the possibility of the hotel's ability to mitigate its losses through resale. Payment must accompany notice of cancellation in order to constitute a valid exercise of the cancellation option at the agreed amount of damages.

DATE CHANGES - In the event the Wedding Couple is forced to change the date of the wedding every effort will be made by the Hotel staff to transfer location reservations, sub-contractors and Hotel support to the new date. The Wedding Couple agrees that in the event of a date change any expenses including, but not limited to, deposits and fees that are non-refundable and non-transferable are the sole responsibility of the Wedding Couple. There may also be additional charges above and beyond those set forth in the Cancellations section above.  The Wedding Couple further understands that changes within 30 days of the wedding event can impact the quality of the event and that the Hotel is not responsible for these compromises in quality.

Wedding Reception Coordination: On site wedding/event coordination will be provided by the Hotel coordination staff. This is required from date of booking through completion of events. Attendance of the wedding coordinator at the wedding rehearsal, ceremony and reception is required. (Additional on site wedding coordinators may be needed as per the discretion of Karen Wakata , Wedding Coordinator). 

  • The Hotel agrees to provide all necessary hours of coordination prior to the wedding ceremony and is responsible for the quality and timeliness of services provided by all its subcontractors.
  • The Wedding Couple agrees to utilize the Hotel exclusively for all of the above services and to provide timely responses to the Hotel inquiries concerning these services.  The Wedding Couple further agrees that the Hotel is not responsible for any services, subcontractors or events not specifically provided by the Hotel and covered by this contract.
  • For any and all service providers contracted directly by the Wedding Couple, an executed Royal Kona Resort Contractor/Vendor Addendum and Waiver of Worker's Compensation Coverage contract provided by the Hotel will need to be completed 30 days prior to the day of the wedding ceremony.

Note: A full contract outlining all of our terms and conditions will be provided to you.


Who is Eligible to Apply for a Marriage License?

  • There are no state residence or U.S. citizenship requirements.
  • Blood tests are not required.
  • The legal age to marry is 18 years for both males and females.
  • Males or females of 16 or 17 years of age who wish to marry require the written consent of both parents, legal guardian, or the family court. The parents or legal guardian do not have to be residents of the state. Consent forms may be obtained from a marriage license agent.
  • Males or females of 15 years of age who wish to marry require the written consent of both parents or legal guardian, and the written approval of a judge of the family court. The parents or legal guardian do not have to be residents of the state. Consent forms may be obtained from a marriage license agent.
  • Proof of age is required. A certified copy of a birth certificate must be presented for anyone 18 years of age or under. A valid I.D. or driver's license may be presented for anyone 19 years of age or over.
  • If previously married, proof of original divorce decree or death certificate needs to be presented to the marriage agent by the applicant if the divorce or death was final within 30 days of applying for a marriage license. NO FAXES ARE ACCEPTED.

How to Apply for a Marriage License

  • The prospective bride and groom must appear together in person before a marriage license agent to apply for a marriage license. Proxies are not allowed.
  • The prospective bride and groom should be prepared to provide the necessary proof of age and present any required written consents and approvals. All of the necessary documents should be obtained prior to applying for a marriage license.
  • The prospective bride and groom must prepare an official application and file the application in person with the marriage license agent. Applications are provided by the marriage license agent or may be downloaded from the Hawaii State Government website (see below). The application will not be accepted if sent by either postal mail or e-mail.
  • Upon approval, a marriage license is issued at the time the application is made.
  • The marriage license costs $65.00, payable in cash at the time the application is made.
  • The marriage license is good only in, but is valid throughout, the State of Hawaii.
  • The marriage license expires 30 days from and including the date of issuance, after which it automatically becomes null and void.
  • If you do not get married within the 30 days, return the unused license in the pre-addressed envelope provided to you for invalidation.
Link to Hawaii.gov: http://hawaii.gov/health/vital-records/vital-records/marriage/index.html


CALL US FOR SPECIAL GROUP ROOM RATES OR VISIT OUR ACOMMODATIONS WEBSITE
INFORMATION (US, GUAM & CANADA): 800-919-8333 WORLDWIDE DIRECT: 808-930-3243